Information on the protection of individuals with reference to the processing of personal data (General Data Protection Regulation (EU) 2016/17, art. 13)
General Policy
The processing of personal data required for the purpose of registration as a user of the Italian Cultural Institute of Chicago will conform to the principles of lawfulness, correctness and transparency in order to protect the fundamental rights and freedoms of individuals.
To this end, the following information is provided:
1. The Data Controller is the Ministry of Foreign Affairs and International Cooperation (MAECI) of the Italian Republic which, in this specific case, operates via the Italian Cultural Institute of Chicago (mailing address: 500 N. Michigan Avenue, Suite 1450 Chicago, IL, 60611 – telephone: 312 822 9545: email: iicchicago@esteri.it)
2. For inquiries or complaints, interested parties may contact the MAECI Data Protection Officer / DPO [in Italian, Responsabile Protezione Dati / RPD (mailing address: Ministry of Foreign Affairs and International Cooperation, Piazzale della Farnesina 1, 00135 ROMA, telephone: 0039 06 36911 (switchboard), email: rpd@esteri.it, certified email [pec]: rpd@cert.esteri.it)
3. The provided personal data will be used in particular for the purposes and services listed in the following paragraphs. Please refer to each paragraph for more details.
4. Processing of data entered into the database is based on consent. Any refusal to provide the requested data will prevent users from accessing services.
5. Other than what specified in the following paragraphs, the processing of provided data is carried out by the staff of the IIC in a mixed mode (both manual and automated).
6. Data provided by interested parties during registration will only be processed by the Data Controller (and, in the event of outsourcing, by the Data Processor and will not be divulged to third parties).
7. Every 5 years following registration or renewal the Institute will request users to confirm, electronically, their continued interest in the service and will delete personal data of any who do not provide it, either by a non-reply or by explicit denial.
8. Interested parties may request access to their personal data and the correction of the same. Without prejudice to any consequences on accessibility to services, they may also request the cancellation of such data, as well as limitation of – or opposition to - data processing. In these cases, interested parties must submit a specific request to Italian Cultural Institute in Chicago, and notify MAECI DPO of the same.
9. If you believe your rights have been violated, you may file a complaint with the MAECI DPO. Alternatively, you may contact the Italian Data Supervisory Authority [in Italian, Garante per la Protezione dei Dati personali] (mailing address: Piazza di Monte Citorio 121, 00186 ROMA, telephone: 0039 06 696771 (switchboard), email: garante@gpdp.it, certified email [pec]: protocollo@pec.gpdp.it)
Proposals of cultural events
In order to evaluate and organize cultural events, the Institute stores the personal data included in each proposal and their application.
Unsolicited applications for internships
Considering the ministerial provisions with regard to internships and the MAECI-MIUR-CRUI Convention, unsolicited CVs and applications will be deleted upon their receipt.
Unsolicited applications for recruitment and volunteering
Considering the legislation about employment and volunteering, unsolicited CVs and applications will be deleted upon their receipt.
Unsolicited applications for teaching Italian language and culture
The Institute is currently outsourcing its language courses. Consequently, it has no role in teacher recruitment and, for reasons of impartiality, cannot forward applications for teaching Italian to the program manager. Unsolicited CVs and applications will therefore be deleted upon their receipt.
Newsletter
By subscribing to the newsletter service you agree that your personal data will be stored and processed by the Institute in order to:
a) send you information about our events;
b) send you information about events taking place in the United States related to Italian culture;
c) send you invitations to our events.
You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at iicchicago@esteri.it.
We use ConstantContact as our newsletter automation platform. By subscribing to our newsletter, you acknowledge that the information you provide will be transferred to ConstantContact for processing in accordance with their Privacy Policy and Terms.
Bookings of events at the Institute
We use Eventbrite as our booking automation platform. By booking a place, you acknowledge that the information you provide will be transferred to Eventbrite for processing in accordance with their Privacy Policy.
